What do you do for me time? - March 24, 2012 by timemanagementmum

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Working from home and around your family can mean that spending some time doing something for you can be the last thing on your mind. But it is important that you do take out time for yourself so you don’t burn out. It may even make you more productive as you feel better in yourself.

So what would you class as me time? A long soak in the bath with no interruptions,  a walk with the dog (multi-tasking!) or maybe  a night out with friends?

There are lots of ways of spending your me time but here are a few examples you might like to try:

  • Cinema. Since having your family, I bet the last film you saw was a children’s film? Well why not go out with you partner or friends and see a film that doesn’t involve animation or multiple trips to the toilet!
  • Book a beauty treatment. Why not book yourself in for a massage or a facial, a great way to unwind and relax and you are bound to come home feeling  calmer and more in control.
  • Bingo. Have you played bingo lately? With the wonders of modern technology, you can now play online with some of the big names of bingo such as Mecca Bingo and Gala Bingo . Or if you fancy a fun and different night out with the girls, why not take a trip to your local bingo hall. Not only is it fun, you may also win some money too!

Here are just some examples of how you could spend your me time. If you have any other fun ways you spend time to yourself to recharge, please do share them below.

 

Brought to you by Bingo Port.

Family Friendly Working

Is Your Time Management Stressing You Out? - March 22, 2012 by timemanagementmum

People are stressed.

Work. Family. Kids. Friends. Extracurricular. Community. And more…

Sometimes it seems like too much.

However, the only thing that stresses people more than their work… is keeping up with their work.

Does your time management stress you out?

Structure or Stress?

I often see people whose organization (or attempt thereof)  has taken over their lives.

They spend more time trying to be organized than they do being organized.

“The best time management system is the one that you forget about.

It becomes effortless and part of your daily activities and habits.”

Time management is supposed to simplify our lives.

Yet, many people cite their time management as a part of their stress.

Too Much Organization

Too much extra effort… too many tools… too much planning.

Is your time management too complicated?

  • Too Much Effort – Does your system take so much extra effort that it becomes a chore in itself?
  • Apps With Too Many Features – If it takes you 17 steps to record a task, that is too much. You have seen the apps that have more options than the control panel of a commercial airliner.
  • Systems That Are Too Complex – Some of the most popular time management systems are so complex, they require a flowchart to explain. And then, I constantly read about people “falling off the wagon,” only to try and get back on. Simply put, they are non-sustainable.
  • Techniques That Are Not Life Oriented – Time management should fit into our daily lives. After all, that is what it is truly about: life management. Yet, many tools and systems are not flexible enough to be used in our work and home lives.
  • Busy But Not Productive – If your system is all about getting everything done, instead of the important, then you will find yourself burnt out. Endlessly spinning your wheels trying to accomplish things that may not have been worth doing in the first place.

Effortless Time Management

Your time management should be effortless.

It should ease your burden, not make it worse.

Time management should be a part of your life, not something you have to constantly get back on track.

Question: Is your time management system part of the solution or has it only added to the problem? Share your ideas in the comments below.


Time Management Ninja

10 Reasons Why You DO Have Time To Workout - March 14, 2012 by timemanagementmum

You may have told yourself that you don’t have time to workout today.

It may be a hectic one, or perhaps, it is way too over-scheduled.

However, I have news for you…

You do have time to work out.

It’s up to you, because it is always a choice.

Not Enough Time or Not Enough Will?

“I want to get into shape, but I don’t have time to workout.”

This is one of the top time management lies that we tell ourselves.

The truth is that you do have time.

What you are really saying is 1 of 2 things:

1- You don’t have the willpower to do it.

2- You are putting something else before your exercise.

“You can tell yourself that you don’t have time to workout…

But, what you are really saying is that something else is more important than your health.

What are you telling yourself?

Finding the Time to Workout

Even in our busy society, you can find time to exercise.

You may have to get creative or sacrifice something else.

But, you can fit that workout into your day.

Here are 10 Reasons Why You DO Have Time To Workout:

  1. You May Have to Get Up Early  - Many people tell themselves that they don’t have time in their day, yet they have the same amount of time as everyone else. You may have to use that time differently. It may require you to get up early to fit in your workout. You can be an early bird.
  2. First Thing in the Morning – The best time to workout is first thing in the morning. It gets your day moving. (Literally!) When you do your most important things first, it empowers you all day long. You will feel great starting your workday know that you have already done your workout.
  3. It Doesn’t Have to Be a Long Workout – Some use the excuse that working out takes too long. However, consistency is more important that duration when you are starting out. Short intense workouts are better than long effortless ones. Make sure you aren’t just go through the motions or you will just be wasting your time.
  4. Have a Workout Partner - Working out with a friend or workout buddy can be a great motivation factor. You are more likely to make it to the gym if you know that someone else is there waiting for you. You won’t just be letting yourself down, but your partner, as well.
  5. Time Shift Your Workout – If you want to save time hitting the gym, then don’t go during peak times. Just like avoiding rush hour, if you time shift your workout, you can save considerable time.
  6. Go the Extreme  - There is not one right time to go to the gym. You may have to go the extreme depending on your schedule or obligations. When I was on shift-work, I used to workout at 3AM at a 24-hour gym. Do what you need to do depending on your circumstances.
  7. Don’t Overdo It – Many people simply try to overdo it with their workouts. Limit your early efforts or your will burn out or injure yourself. Start small and build to greater achievements.
  8. Working Out Increases Your Productivity – Often, I hear the people use the excuse that if they workout, then they will be too tired for their day. Well, you may be hurting for a time, especially if you have not been exercising for a while. However, you will pass the point that your workouts actually energize and improve everything else in your day.
  9. You Don’t Have to Go to the Gym - There is definitely some value, motivation, and benefit to actually going to a gym. However, if your time or resources are limited, why not workout at home? Or simply go outside for a run or walk? Sometimes the simplest answer is best (and quickest.)
  10. Just Do It, Even When You Don’t Want To - The most important way to ensure you have time to workout, is to do it even when you don’t want to. Those are the days that you need to prove your willpower. You are stronger than you think. Push yourself, especially when you don’t feel like it.

Make the Effort

You do have the time to workout.

Like everything else, you have to decide that it is a priority.

The rewards are tremendous.

Better health. Increased productivity. More self-confidence.

You have to ask, “How badly do you want it?”

Question: How do make time to workout during your busy day?


Time Management Ninja

10 Ways to End Your Meetings On Time - March 4, 2012 by timemanagementmum

We have all been in the meeting that won’t end.

(Or the interview from eternity…)

So, when things just keep going, how do you know when to stop?

How do you end the meeting that won’t end?

Why Are We Still Here?

If you work in a corporate environment, then you have probably been in too many meetings.

Most companies suffer from meeting-itis. Long and never-ending meetings.

But, do you really want to keep your highly skilled, highly paid team locked in a conference room while people debate the outcome of the latest reality TV episode?

Or some other trivial topic?

“The boss may feel that everyone in the meeting wants to hear about his expensive fishing trip…

But, many of his team are thinking about how they are going to finish their work…

And pick up their kids on time… make it to that date tonight… or just get home at a reasonable hour.”

When the meeting is over… it needs to be over.

How to End The Meeting

Ending meetings is easier said that done.

Some companies have a culture where anyone can call a meeting (very dangerous!) and every meeting is considered mandatory.

Meetings should: Have a purpose… be on the calendar with adequate notice… and be prepared for in advance.

And of course, they should end on time.

Here are 10 Ways to End the Meeting:

  1. Time is Up – Set expectations up front that the meeting will end at the designated time. No exceptions. If the time is exceeded, schedule a follow-up. Work fits the time allowed,  and you will be amazed how much more productive a meeting can be if there is a set end point.
  2. Use a Visible Timer – Some groups have a meeting timer that is visible to all. This may sound a bit extreme, but it really keeps meetings moving! People will be more likely to stay on topic, and it becomes very apparent if someone is “running down the clock.”
  3. Stop When the Work is Done – I have seen hour-long meetings where the task at hand took only 9 minutes to complete. What happened next? The team spent the 51 minutes chatting about nothing just to fill the time. When the work is done, so should be the meeting.
  4. Allow People To Leave - Productive companies allow teammembers to leave when they need to. By setting this expectation in advance, individuals can excuse themselves with impunity.
  5. Ring the Bell - We use them in sports and school. If you must, set an alarm. When the bell rings, the meeting is over. Maybe our office buildings should have chimes that ring ten minutes before each hour. Hmm, doesn’t seem like such a bad idea…
  6. Work the Agenda – The vast majority of corporate meetings have no agenda. That’s like setting off on a trip without any idea where you are going. Set an agenda in advance or wait to meet until you have one.
  7. Use a Moderator – Very few companies use this method. However, an impartial moderator can keep things on track. Ironically, executive teams are one of the groups that can benefit the most from this suggestion.
  8. Regroup at a Later Time – Avoid letting the meeting run over and interrupt other obligations. If there is more work to be done, set a follow-up meeting. Most projects can benefit from a meeting break to allow teammembers time to take action on tasks.
  9. Stand Up for Overtime – When the time is up, all participants must stand for any overtime conversations. If you want faster meetings in general, try a “standing meeting.” People tend not to waste time when they are standing.
  10. Excuse Yourself – One of the best ways to end a meeting? Excuse yourself. (See #4) “I have another meeting” is a magical phrase. If you leave just because you don’t want to waste your time, then people get offended. But, if you have a another meeting…that is OK!

It’s Time To Go

When the meeting is over, it’s time to go.

Hold meetings to the allotted period.

Ensure that they end on time.

These simple actions will increase your meeting productivity dramatically.

Don’t stick around for the never-ending meeting.

When the meeting is over, the meeting needs to be over.

Question: How do you make sure that your meetings end on time? Are never-ending meetings a problem at your company?


Time Management Ninja

Backward in Time - February 16, 2012 by timemanagementmum

People tell me I have too much time on my hands, but really the problem is that there's too much time, PERIOD.
xkcd.com

Ways To Use These Good Time Management Methods To Skyrocket Your Productivity Always - January 26, 2012 by timemanagementmum

One of the most fruitful undertakings for an internet marketer is to become more efficient and gain more time. Most people in business on the net do not even begin to think about this until they are stretched as thin as they can go. So you need to ensure that you’re on the right track and always work to be improving your time management skills. It’s really not as complicated as people make it out to be. If you need to do something, then you can begin right here in this article on managing your time.

You should regularly invest your money in things that just work.  That is why selecting a impeccable web host like Hostgator is the first thing you should do.

Keep track of your time so that you know where it is being spent. You can do this by carrying a record of all your activities and thoughts. You’ll know precisely how much of your time is spent on productivity. This allows you to improve your time management skills as you progress. So shooting in the dark should not be an option for you when you’re trying to manage your time. The more effort you put into knowing your own habits and understanding your own approach, things will be blurry.

Even just this one step will help you make your time management skills better. You maybe already know that so many things that we do as web marketers is not the most exciting stuff in the world. What you do each day will depend on your marketing method, so you will do what is required of you. If you can outsource, then that is a good idea but the catch is to have the money for it. What is usually the deciding criteria for outsourcing has to do with losing money per hour doing the mundane things. The clear path to taking your business to higher levels is getting into money and hiring others to help you.

The first half an hour of your day should be set aside for planning. If you want to stay ahead of yourself then this step is important. You can really help yourself by spending that time planning out your day’s activities. You will know in which direction you’re moving, which will help you re-design your activities if needed. So, overall, your goal needs to be making sure that you getting as much work done as possible in as little time as possible. As long as you persevere, managing your time as an Internet Marketer isn’t all that difficult.

Finding success when you are an Internet marketer is all about building a really strong foundation before you do anything else. To do that properly, you need to know how and where your time is getting spent. If you want to get the most from your online business, you need to make sure that you are good at time management. There is a lot more that you can achieve from your Internet marketing business if you simply get this right. Your mind should be focused on enhancing your productivity and skills, while you progress. So what are you waiting for? Go ahead and apply the above time management tips to get better results from your IM business.

Self-Improvement Index

Video: Time Management for Creative People - December 15, 2011 by timemanagementmum

Here’s a video interview I recorded about Time Management for Creative People at the Royal College of Art, just before I gave a talk on the subject at the college. (If you’re reading via email, click here to see the video.)

Topics covered in the video include:

  • Why time management matters to creative people (even if they don’t like to admit it!)
  • How to manage a portfolio creative career, juggling multiple creative projects at at time
  • Why I use a post-it note for my daily to-do list
  • How to avoid constantly checking email on your phone (without relying on willpower)
  • How to prioritize between creative ideas, deadlines and things that pay the bills
  • Where time management shades into big picture career decisions

The lighting wasn’t ideal, so I’m looking a little more sepulchral than usual, but I hope you find the ideas in the video useful.

If you haven’t see my ebook Time Management for Creative People you can download it for free here.

If you’d like me to run a workshop on the subject for your organisation, here are the details.

Thanks to the team at FuelRCA for inviting me to speak – they are doing a great job of providing CPD tailored to the needs of the arts and design students at the college. And they have a cool blog, click here for their notes on my talk.


The Creative Pathfinder - your free 26 week creative career guide


Wishful Thinking

9 Ways to Start the 9AM Meeting On Time - November 11, 2011 by timemanagementmum

Here is a trick question, “When do you show up for the 9 o’clock meeting?”

If you said 9AM, you are late.

The 9 o’clock meeting starts at 9AM.

You need to be there a few minutes early.

To be ready. To get settled. And to be prepared.

The 9:10 Meeting

I used to work for a company that had a daily 9AM status meeting.

The thing was, it never started at 9AM.

Why? Because people were always late.

Shuffling in at 9:03. Hustling in at 9:05 with a cup of coffee. Apologizing at 9:10 for being late and re-starting the meeting.

In fact, the meeting was eventually nicknamed the “9:10 Meeting” because it never started on time. 

9:10 was a more accurate description.

Does this sound like your workplace?

9 Ways to Start That Meeting On Time

Are your meetings guilty of starting late? Want to get started on time?

Here are 9 tips to help you start that meeting on time:

  1. Start Regardless of Who is There - Start the meeting on time. It doesn’t matter if the senior most person isn’t present. I have seen an 11 person meeting begin with 2 people in attendance. Hint: It is very easy to make decisions with 2 people.
  2. Make It Clear When the Meeting Starts - Set expectations with your team. Make it clear that you expect to start the meeting at the appointed time. If you implement #1, it will very quickly become apparent to attendees that the 9AM meeting is not the 910 meeting.
  3. Don’t Give “Just a Couple More Minutes” – Ever heard that one? “We’ll give just a few more minutes for those that are running late.” Don’t. (See #1 and #2)
  4. Pick a Good Meeting Time – If you meeting is always starting late, maybe you need to pick a better time. Be aware of your team’s schedule and other obligations. If you have them running from one meeting to the next, they will be late. Also, be cognizant of their work schedule. If your crew is arriving at 9AM, then don’t set a meeting at 9 sharp. Make it 930. The same goes for after lunch.
  5. Make It a Short Meeting – Most meetings are allocated too much time. Very few topics need an hour-long meeting. Instead, schedule it for 30 (or 15) minutes. It is easy to be 5 (or 10) minutes late to an hour-long event. People will be less likely to miss 10 minutes of a 15 minute meeting.
  6. Reward Those That Are On Time – Let the early bird get the worm. It can be as simple as bringing refreshments. Or perhaps, those that are on time get first dibs on new projects.
  7. Don’t Let Latecomers Join - This one is tough. However, have you ever been to a meeting that restarts 3 times to “catch up” those who are late? Don’t let this happen. Instead, do not let people join who are late. They can “catch up” on their own time. Some may think this is harsh, but it is about respecting those who were on time and ready to work.
  8. Set a Consequence For Last to Arrive - One company had a rule that the last to arrive was responsible for taking meeting notes. Another required that last person to clean up the meeting room when all was said and done.
  9. Invite Only Those Who Need to Be There – Want to set yourself up for success? Don’t invite extra cast members. It is much easier to get 3-4 people to a meeting on time than 8-10.

Meet on Time

When meetings start on time, they are more likely to finish on time.

They are also usually more productive.

Defend your meeting time and respect your attendees’ time, as well.

Make sure the 9AM meeting actually starts at 9AM.

What are your best tips for getting meetings started on time?


Time Management Ninja

31 Ninja Ways To Better Time Management - October 30, 2011 by timemanagementmum

What do you need to do?

I know what’s on your todo list.

Are you looking for solutions instead of talk?

Today, I am announcing TMN’s first time management short course.

It is entitled, “31 Days, 31 Ways: Daily Tips for Time Management Mastery.

31 Days to Change Your Life

Most of us know what we need to do.

We know where we are not getting things done.

Many people talk…

- I don’t have enough time

- I need to be more organized.

- I need to get more done.

My question to you is…

What action are you taking TODAY?

This short course presents 31 daily bite-sized lessons.

Each lesson contains a hands-on exercise to do that very day.

Each topic concludes with a “Ninja Tip” to help you take your productivity to the next level.

31 Ways to Take Action

Too many people talk about being more productive.

Philosophy. Zen. Water stories.

I have always preferred an action-oriented time management.

It’s not what you talk about doing. It’s about what you actually do.

It’s not about yesterday or even tomorrow.

What defines you is what you DO today.

With my course, in just 31 days you will have taken 31 definitive actions to improve your time management.

You will have accomplished 31 steps forward in getting your life organized and increasing your productivity.

31 Days, 31 Ways to Improve Your Time Management

I challenge you to download my time management course today.

I’m confident that the lessons in this e-workbook will enable you to reclaim your time and take control of your life. I am offering a money-back guarantee if you are not satisfied or feel your productivity has not increased.

There are several bonuses for those that take action now, including an upcoming LIVE webinar and access to the private TMN community site.

(See the course details by clicking the book below.)

So, what are you waiting for?

Take action today. And take control of your life and time management.

What are your biggest time management challenges?


Time Management Ninja

Time Vulture - July 18, 2011 by timemanagementmum

In a way, all vultures are Time Vultures; some just have more patience than others.
xkcd.com

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